Extending or Ending Employment

Whether they are graduating, taking another job, or the work they were hired to do is completed, it is important to keep track of when a student employee’s job comes to an end. The following information provides an overview of what to do when you must terminate a student.

Monitoring End Dates

As a supervisor, it's crucial to monitor the expected end date of student employee appointments. These end dates are included in the student’s offer letter and the HCM PeopleSoft system is set up to auto-terminate the student on that date. Keeping track ensures that employees do not work beyond their appointment end or graduation date and allows for timely extensions or modifications.

Separation & Termination

Student employee appointments end automatically on the expected end date recorded at hiring.
If you need to end a student employee's appointment early, notify your student hire representative immediately.
Before terminating a student employee for performance issues, ensure you have:

Communicated your concerns effectively
Given them ample opportunity to improve

If a student employee violates their employment or USC student status (e.g., stealing), contact the Office of Student Conduct and Academic Integrity immediately for further guidance.

Division of Human Resources