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Division of Human Resources


Time Away From Work

Whether you are sick or need a family vacation, UofSC offers generous leave benefits to help our employees maintain a healthy balance between work and home life. 

Summary of Leave Benefits

Each type of leave has unique eligibility requirements, accrual rates and procedures. For more details, please refer to the individual leave policies.

Annual Leave

HR Annual Leave Policy 1.03 [pdf]

Eligibility Requirements:

  • Full-time and part-time (FTE), research grant (RGP) and time-limited (TL) faculty and staff positions, except faculty in 9-month pay basis.
  • FTE positions = 20 standard hours or more per week.
  • RGP or TL positions = 20 standard hours or more per week and funds must be allocated within the grant or project.

Monthly Accrual Rate:

  • 9.375 hours for employees working 37.5 standard hours per week.
  • 10.00 hours for employees working 40.0 standard hours per week.
  • Pro-rated for part-time employees working less than 37.5 hours per week.
  • Employees in FTE positions with 10 years or more of state service (in FTE position) shall earn a bonus annual leave accrual of 1.25 workdays for each year of service over 10 years, up to a maximum of 30 days per year.
  • Employees in RGP or TL positions with 10 years or more of continuous USC service (in RGP or TL position at USC without a break in employment) may earn a bonus annual leave accrual.
  • Generally, employees may earn up to a maximum of 30 annual leave days each year, but only 45 days may be carried over into a new calendar year.  

Employee Procedure:

  • Request for approval of annual leave should be submitted to your immediate supervisor in ITAMS.

Sick Leave

HR Sick Leave Policy 1.06 [pdf]

Eligibility Requirements:

  • Full-time and part-time (FTE), research grant (RGP) and time-limited (TL) positions.
  • FTE positions = 20 standard hours or more per week.
  • RGP or TL positions = 20 standard hours or more per week and funds must be allocated within the grant or project.

Monthly Accrual Rate:

  • 9.375 hours for employees working 37.5 standard hours per week.
  • 10.00 hours for employees working 40.0 standard hours per week.
  • Pro-rated for part-time employees working less than 37.5 hours per week.
  • Generally, employees may earn up to a maximum of 15 sick leave days each year, but only 180 days may be carried over into a new calendar year.  

Employee Procedure:

  • Notify immediate supervisor and submit request for approval of sick leave in ITAMS.

Family and Medical Leave (FMLA)

HR Family and Medical Leave Policy 1.07 [pdf]

Eligibility Requirements:

  • Employed with the State of SC for at least 12 months.
  • Have worked at least 1,250 hours during the 12-month period preceding request for FMLA leave.

Employee Procedure for Own Illness:

  • Request FMLA by completing the employee (top) section of Form P-83 [pdf] and submit it to your supervisor for notification.
  • If the leave will be greater than 3 days, a health care professional will need to complete Form P-75 [pdf] and submit it directly to the Benefits Office for approval.

Employee Procedure to Care for a Family Member:

  • Request FMLA by completing Form P-83 [pdf] and submit it to your supervisor for notification.
  • Complete the employee section of Family FMLA Certification [pdf], obtain physician/healthcare professional certification and submit it to the Benefits Office for approval.

Your deparmtnet HR Contact will need to complete a Leave Worksheet [pdf] to determine if you need to take leave without pay or request a sick leave advance and/or transfer.

Leave Without Pay (LWOP)

HR Leave Without Pay Policy 1.12 [pdf]

Eligibility Requirements:

  • Full-time and part-time (FTE), research grant (RGP) and time-limited (TL) positions.

Staff Employee Procedure:

  • If the LWOP request is for personal reasons and no more than 10 consecutive days, HR approval is not required and the request should be submitted to your immediate supervisor in ITAMS.
  • If the LWOP request is for more than 10 days, complete the employee (top) section of Form P-83 [pdf] and submit it to your supervisor for approval.
  • If the LWOP request is for illness or disability, Form P-75 [pdf] or Family FMLA Certification [pdf] must also be completed and submitted to the Benefits Office for approval.

Faculty Employee Procedure:

  • Request LWOP by completing the employee section of the Faculty Request for Leave Without Pay Form [pdf] and submit it to your academic administrator for approval.
  • Requests for LWOP for personal reasons, up to 10 consecutive days, can be approved by the chair or dean and should be submitted in ITAMS. However, please refer to the Faculty Manual for more information on requests in excess of 10 consecutive days.

Other Leave Types

HR Other Leave With Pay Policy 1.09 [pdf]

Eligibility Requirements:

  • Full-time and part-time (FTE), research grant1 (RGP), time-limited1 (TL) and temporary2 positions (see footnotes below).

Employee Procedure:

  • Request for approval should be submitted to your immediate supervisor in ITAMS.
  • Faculty should also refer to the Faculty Manual for additional leave guidelines.

1Eligible for blood drives and blood donation leave, court leave and voting leave. Eligible for American Red Cross Certified Disaster Service leave and educational leave, as long as you are not faculty in a 9-month pay basis and you work at least 20 hours per week. Eligible for bone marrow donation leave, death in immediate family leave, extended disability leave and organ donor leave, as long as you work at least 20 hours per week.

2Eligible for bone marrow donation leave, if you work at least 20 hours per week.

Educational Leave

HR Educational Leave Policy 1.21 [pdf]

Eligibility Requirements:

  • Full-time and part-time (FTE) positions.

Employee Procedure:

  • Submit a letter of request to your immediate supervisor for approval.
  • If your work schedule cannot be adjusted, you will need to submit a request for annual leave or leave without pay to your immediate supervisor in ITAMS.

Leave Transfer Pool

HR Leave Transfer Policy 1.10 [pdf]

Eligibility Requirements:

  • Full-time and part-time (FTE) positions working at least 20 standard hours or more per week.

Employee Procedure for Donating Leave:

  • To donate up to half of the annual leave and/or half of the sick leave that was earned in a calendar year, complete the P-71 Form [pdf] and submit it to the Benefits Office for USC Columbia employees, or to your campus HR office [pdf], for approval.

Employee Procedure for Requesting Leave:

  • To request leave from the transfer pool, complete the P-72 Form [pdf] and submit it to your department head for review and recommendation to the Division of HR.

Hazardous Weather and Emergency Leave

HR Hazardous Weather and Emergency Leave Policy 1.18 [pdf]

During inclement weather or other emergency situations, USC follows the delay and closing determinations made by the county government officials where the university and its campuses are located, and not school district closures.

In accordance with S.C. Code of Laws § 8-11-57, the Governor may elect to provide state employees leave with pay for absences from work due to hazardous weather conditions for up to five days for each emergency. 

Eligibility Requirements:

  • Full-time and part-time (FTE), research grant (RGP) and time-limited (TL) positions that earn paid leave.

Employee Procedure:

  • Refer to the South Carolina Emergency Management Division and Carolina Alert websites. 
  • If the Governor declares a state of emergency for the county in which you work and grants leave with pay, and you were scheduled to work on the day(s) closed, you will be eligible for hazardous weather and emergency leave with pay.
  • If the Governor does not grant leave with pay or the decision has not been made before the deadline for submitting time in ITAMS, you will need to make a decision as follows:
      • Submit a request for annual leave or compensatory leave to your immediate supervisor in ITAMS; or
      • Submit a request for leave without pay to your immediate supervisor in ITAMS; or
      • Make up time lost from work with supervisor approval.
  • The Governor’s decision will be communicated by the Division of Human Resources.
  • For additional information, please refer to the frequently asked questions regarding hazardous weather and emergency leave.

Holidays

HR Holiday Leave Policy 1.15 [pdf]

The University of South Carolina observes thirteen (13) holidays each year.