Helpful resources and training materials can be found here to assist with the everyday usage of PeopleAdmin from creating position descriptions, postings, hiring proposals and onboarding. Contact us at PeopleAd@mailbox.sc.edu for questions or system assistance.
Website and Access Functionality
Here you will find system access forms, workflow samples, tip sheets and FAQS. There is also an Affordable Care Act (ACA) Calculation Worksheet as well as a Attestation of Hiring Process Form.
PeopleAdmin System Workflows [pdf] – Visual workflow for all actions and position types.
Access/Removal Request to Human Resource Systems [pdf] – Complete this form to request or remove access to HR Systems.
Proxy Request Form [pdf] – When an assigned user is going to be out of the office for an extended period of time, use this form to request a temporary user for a defined time period.
PeopleAdmin ACA Calculation Worksheet [pdf] – To complete the Hiring Proposal, use this worksheet to calculate the hours per week and hours per year for adjunct faculty, and hours per year for temporary staff. NOTE: This worksheet must be opened in Internet Explorer for the hours to calculate properly.
Attestation of Hiring Process Form [pdf] – Hiring managers and members of the selection committee use this form to disclose any prior relationship with a selected candidate.
Training Materials and Quick Reference Guides
These resources provide instructions for how to do specific tasks in PeopleAdmin.
- Home Page Upgrade FAQs [pdf]
- Setting Chrome as your Preferred Browser [pdf]
- Disabling a Pop-Up Blocker [pdf]
- Setting Up Log In Preferences [pdf]
- Managing Emails by Setting Up Rules [pdf]
- Creating a Saved Search [pdf]
- User Group Descriptions [pdf]
- Requesting an Additional User Group Assignment [pdf]
- Frequently Asked Questions [pdf]
- Creating a USC Jobs Account (Applicant Instructions) [pdf]
- Approving Transactions (Approver Instructions) [pdf]
- Functionality Matrix [pdf]
- New Hire and Rehire – Greater Than 1 Year Checklist/Matrix [pdf] - Reviews the entire process – from posting a position to the Hiring Proposal to onboarding.
- Rehire – Less Than 1 Year & Other Actions Checklist/Matrix [pdf] - Reviews the entire process – from posting a position to the Hiring Proposal to onboarding.
- Adjunct Faculty/Temporary Staff (With PD) [pdf]
- Adjunct Faculty/Temporary Staff/External Duals (No PD) [pdf]
- First Time Using Quick Hire Process for Rehires Adjunct Faculty/Temporary Staff (With PD) [pdf]
- First Time Using Quick Hire Process for Rehires Adjunct Faculty/Temporary Staff/External Duals (No PD) [pdf]
- Rehire Adjunct Faculty/Temporary Staff (With PD) [pdf]
- Rehire Adjunct Faculty/Temporary Staff/External Duals (No PD) [pdf]
- Hiring Proposal Documents by Position Type Matrix [pdf]
- Hiring Proposal Tip Sheet [pdf]
- Selection of Action Type in the Hiring Proposal [pdf]
- Staff (FTE/RGP/TL) [pdf]
- Faculty FTE [pdf]
- Faculty RGP/TL [pdf]
- Adjunct Faculty/Temporary Staff (With PD) [pdf]
- Adjunct Faculty/Temporary Staff (No PD) [pdf]
- International New Hires (Columbia Campus) [pdf]
- International New Hires (Other System Campuses) [pdf]
- Uploading a Position Description into Onboarding (Supervisor in the role of Initiator) [pdf]
- Onboarding Tips for Supervisors and Managers [pdf]
- Onboarding Tips for New Employees [pdf]
- Onboarding Tip Sheet [pdf]
- Onboarding Checklists Matrix [pdf]
- Managing Onboarding Checklists and Viewing Employee Files [pdf]
Notifications
These memorandums were sent to HR and Business Contacts regarding upcoming changes and reminders.
Notification (Sent July 3) [pdf] – FAQs to help navigate the new PeopleAdmin home page that goes live during the week of July 16, 2018.
Notification (Sent June 18) [pdf] – Information on incomplete hiring proposals.
Notification (Sent June 1) [pdf] – Features for the new PeopleAdmin home page.
Notification (Sent May 2) [pdf] – PeopleAdmin and i9Advantage integration.
Notification (Sent April 17) [pdf] – New close date options for job postings.
Notification (Sent March 8) [pdf] - Processing reminders.
Notification (Sent Jan 30, 2018) [pdf] – Timely reminders and helpful processing tips.
Notification (Sent Dec 6) [pdf] – Several system updates and revisions for the PeopleAdmin USC Jobs system.
Notification (Sent Nov 7) [pdf] – Addition of the Rehire transaction, and new details about the assignment of Onboarding checklists for the PeopleAdmin USC Jobs system.
Notification (Sent Oct 16) [pdf] – Information regarding a new HR systems access form, workflow changes, and offer letter updates.
Notification (Sent Sept 26) [pdf] – Timeline reminders for October 1, as well as new weekly updates and features for the PeopleAdmin USC Jobs system.
Notification (Sent Sept 8) [pdf] – Updates and reminders.
Notification (Sent June 27) [pdf] – Website access and user login instructions.
Notification (Sent June 1, 2017) [pdf] – How to register for training on June 19 and 20.