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Division of Human Resources

PeopleAdmin Talent Management System

Helpful resources and training materials can be found here to assist with the everyday usage of PeopleAdmin from creating position descriptions, postings, hiring proposals and onboarding. Contact us at for questions or system assistance.

Website and Access Functionality 

Here you will find system access forms, workflow samples, tip sheets and FAQS. There is also an Affordable Care Act (ACA) Calculation Worksheet as well as a Attestation of Hiring Process Form. 

PeopleAdmin System Workflows [pdf] – Visual workflow for all actions and position types.   

Access/Removal Request to Human Resource Systems [pdf] – Complete this form to request or remove access to HR Systems.

Proxy Request Form [pdf] – When an assigned user is going to be out of the office for an extended period of time, use this form to request a temporary user for a defined time period. 

PeopleAdmin ACA Calculation Worksheet [pdf] – To complete the Hiring Proposal, use this worksheet to calculate the hours per week and hours per year for adjunct faculty, and hours per year for temporary staff. NOTE: This worksheet must be opened in Internet Explorer for the hours to calculate properly. 

Attestation of Hiring Process Form [pdf] – Hiring managers and members of the selection committee use this form to disclose any prior relationship with a selected candidate.

Training Materials and Quick Reference Guides

These resources provide instructions for how to do specific tasks in PeopleAdmin. 


These memorandums were sent to HR and Business Contacts regarding upcoming changes and reminders.

Notification (Sent July 3) [pdf] – FAQs to help navigate the new PeopleAdmin home page that goes live during the week of  July 16, 2018.

Notification (Sent June 18) [pdf] – Information on incomplete hiring proposals.

Notification (Sent June 1) [pdf] – Features for the new PeopleAdmin home page.

Notification (Sent May 2) [pdf] – PeopleAdmin and i9Advantage integration.

Notification (Sent April 17) [pdf] – New close date options for job postings. 

Notification (Sent March 8) [pdf] - Processing reminders.

Notification (Sent Jan 30, 2018) [pdf] – Timely reminders and helpful processing tips. 

Notification (Sent Dec 6) [pdf] – Several system updates and revisions for the PeopleAdmin USC Jobs system.

Notification (Sent Nov 7) [pdf] – Addition of the Rehire transaction, and new details about the assignment of Onboarding checklists for the PeopleAdmin USC Jobs system. 

Notification (Sent Oct 16) [pdf] – Information regarding a new HR systems access form, workflow changes, and offer letter updates. 

Notification (Sent Sept 26) [pdf] – Timeline reminders for October 1, as well as new weekly updates and features for the PeopleAdmin USC Jobs system.

Notification (Sent Sept 8) [pdf] – Updates and reminders. 

Notification (Sent June 27) [pdf] – Website access and user login instructions. 

Notification (Sent June 1, 2017) [pdf] – How to register for training on June 19 and 20.


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