The resources and training materials found here can assist you with the everyday use of PeopleAdmin.
Contact us at PeopleAd@mailbox.sc.edu for questions or system assistance.
Training Materials and Quick Reference Guides
Instructions for how to do specific tasks in PeopleAdmin.
- Functionality Matrix [pdf]
- New Hire and Rehire – Greater Than 1 Year Checklist/Matrix [pdf] - Reviews the entire process – from posting a position to the Hiring Proposal to onboarding.
- Rehire – Less Than 1 Year & Other Actions Checklist/Matrix [pdf] - Reviews the entire process – from posting a position to the Hiring Proposal to onboarding.
- Approving Transactions (Approver Instructions) [pdf]
- Creating a Saved Search [pdf]
- Creating a USC Jobs Account (Applicant Instructions) [pdf]
- Division of Information Technology (DoIT) Learning Portal
- DoIT Available Technology Resources
- DoIT Service Desk
- Frequently Asked Questions [pdf]
- Home Page Upgrade FAQs [pdf]
- Managing Emails by Setting Up Rules
- Pop-Up Blockers
- Requesting an Additional User Group Assignment [pdf]
- Setting Chrome as your Preferred Browser
- Setting Up Log In Preferences [pdf]
- User Group Descriptions [pdf]
- Adjunct Faculty/Temporary Staff (With PD) [pdf]
- Adjunct Faculty/Temporary Staff (No PD) [pdf]
- Faculty FTE [pdf]
- Faculty RGP/TL [pdf]
- Hiring Proposal Documents by Position Type Matrix [pdf]
- Hiring Proposal Tip Sheet [pdf]
- International New Hires (Columbia Campus) [pdf]
- International New Hires (Other System Campuses) [pdf]
- Selection of Action Type in the Hiring Proposal [pdf]
- Staff (FTE/RGP/TL) [pdf]
- Uploading a Position Description into Onboarding (Supervisor in the role of Initiator) [pdf]
- Adjunct Faculty/Temporary Staff (With PD) [pdf]
- Adjunct Faculty/Temporary Staff/External Duals (No PD) [pdf]
- First Time Using Quick Hire Process for Rehires Adjunct Faculty/Temporary Staff (With PD) [pdf]
- First Time Using Quick Hire Process for Rehires Adjunct Faculty/Temporary Staff/External Duals (No PD) [pdf]
- Rehire Adjunct Faculty/Temporary Staff (With PD) [pdf]
- Rehire Adjunct Faculty/Temporary Staff/External Duals (No PD) [pdf]
Website and Access Functionality
System access forms, workflow samples, tip sheets and FAQS are available. There is also an Affordable Care Act (ACA) Calculation Worksheet and an Attestation of Hiring Process Form.
Access/Removal Request to Human Resource Systems [pdf] – Complete this form to request or remove access to HR Systems.
Attestation of Hiring Process Form [pdf] – Hiring managers and members of the selection committee use this form to disclose any prior relationship with a selected candidate.
Proxy Request Form [pdf] – When an assigned user is going to be out of the office for an extended period of time, use this form to request a temporary user for a defined time period.
PeopleAdmin ACA Calculation Worksheet [pdf] – To complete the Hiring Proposal, use this worksheet to calculate the hours per week and hours per year for adjunct faculty, and hours per year for temporary staff. NOTE: This worksheet must be opened in Internet Explorer for the hours to calculate properly.
PeopleAdmin System Workflows [pdf] – Visual workflow for all actions and position types.
Notifications
Review notifications sent to HR and Business Contacts regarding changes to and reminders for PeopleAdmin