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Human Resources and Payroll Project

Student Hire Reps

The process for hiring students is seeing important changes with the new HR/Payroll system. If you are authorized to hire students, use the resources below to get fully familiar with the new approach.

March 4 memo from the Division of Human Resources:
Student Employment Transitioning to HR April 1 

Includes important requirements and reminders for Student Hire Representatives.

These regular emails to Student Hire Reps include timely alerts and important guidance – from Teresa Limpalair, HR Systems Trainers for HCM.
Get instant information about specific HCM topics – in a quick video format that shows the screens and gives you step-by-step guidance.
AlertEssential FAQs for Student Hire Representatives  PDF • 3 pages

Provides important information about the I-9 process, I-9 Advantage, Payroll, ACA, taxes and more.

Change Impacts for Student Hire Representatives  PDF • 2 pages
Summarizes changes to the student-hire process that will come about with implementation of the new HR/Payroll system in April 2019.

How to Select Funding in eForms  PDF • 2 pages
When you need to reallocate funding for a specific action or to hire students, follow these important steps. Important: Do not type in the funding fields on the eForm – rather, select funding by using the "Select Funding" button.

Webinar – Student Hire  (90 minutes)
Explains the process, functions and eForms to be used beginning in April.

AlertThis webinar is required for all staff who are authorized to hire students. After viewing, please complete this learning confirmation form. 

If you have questions after watching this webinar, write to

This March 4 memo explains important changes that are occurring as student employment transitions to the Division of Human Resources from the Payroll Office – and details specific requirements for all student hire representatives.

AlertIf this is your first time using eLearning resources at this website, read this important eLearning tip sheet

eLearning – Student Hire
These self-paced eLearning materials will show you the student-hire functions and eForms that go into effect with implementation of the new HR/Payroll system in April.

Using I-9 Advantage  (51 minutes)
Covers federal statutes, what makes someone an authorized I-9/E-Verify user, when to complete the I-9/E-Verify (or not), navigating your dashboard, common mistakes and how to prevent them, and additional helpful information.

If you have questions after watching this webinar, contact:
Kris Mayer, I-9 and E-Verify Administrator
Debbie Richardson, Student Hire Specialist

 Direct questions to Teresa Limpalair, HR Systems Trainer

Human Resources and Payroll Project

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