Forms

• Budget Transfer Form
• Chartfield Request Form [pdf]
• Commitment Reimbursement Form
• Payroll Action Request Form (PARF) (for future payroll account changes)
• Retro Payroll Journal Entry Form (for retroactive payroll account changes)
• New Faculty Course Buyout Request Form

Documents

• Sample memos
  • Food
  • Membership
  • Cell phone
• Budget projection form
• Sample carry-forward form
• Carry-forward instructions
• Course buyout policy
• Start-up funds guidelines
• Salary savings policy

Links

• USC Policies and Procedures Manual
• USC Controller
  • Accounts Payable
  • Travel
  • Moving and Relocation
• Purchasing
  • Purchasing cards
• USC Educational Foundation
  • Accounts Payable Policy Manual 

CAS Dean’s Office Budget Calendar*

*Dates are subject to change 
The University of South Carolina’s Fiscal Year is July 1 – June 30

July

• The Central Budget Office loads budget in A Funds. Visit here for more USC and State of South Carolina budget dates.
• July – September is the post-close period.  Central offices are completing any tasks needed to close out the previous fiscal year.

August

• The Dean’s office load unit budgets (salaries, fringe, GA salaries, GA stipends, operating budgets)
• The Dean’s office requests units submit operating budget allocations

September

• Previous fiscal year is closed out
• Carryforward process begins (Dean’s Office)

October

• Lab fee review for Spring semester
• College-wide Fall budget review due to Budget Office (Dean’s office)

November

• Dean’s office performs faculty and staff salary review
• A-fund operating budget projections requested from units
• Budget freeze (University-wide)

January

• Dean’s office performs Summer I account reconciliation
• Dean’s office reviews GA allocations (stipends and tuition)
• Dean’s office reviews TFAC allocations

February

• University budget development begins

March

• Dean’s office staff performs Summer II account reconciliation
• Lab fee review for summer semester
• College-wide Spring budget review due to Budget Office (Dean’s office)

April

• Dean’s office performs faculty and staff salary review

June

• Follow all year-end deadlines for purchasing, accounts payable, etc.

Ongoing

• Budget transfer requests
• Commitment reimbursement requests – should be made within 30 days of expense posting on GL
• Memos for Dean’s approval