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Division of Human Resources

COVID-19 Information for HR Contacts

HR Contacts are a vital resource in distributing critical information to employees and responding to questions at the unit level. These tools were created to support your efforts.

Spring 2022 Return to Campus COVID-19 Requirements:

All faculty and staff must provide proof of one of the following by Monday, Jan. 10:

  • a negative COVID-19 PCR or antigen test collected between Jan. 3 to Jan. 10.
  • proof of a prior positive COVID-19 infection within the last 90 days and completion of a 10-day isolation prior to move-in date.
  • a completed COVID-19 vaccination record.


Spring 2022 Required Monthly Testing: 

  • All faculty and staff reporting to campus for work must participate in monthly COVID-19 testing regardless of vaccination status.
  • Beginning on Jan. 18, 2022, monthly required testing will resume with testing of Group One.  As in the fall, testing will continue in 4-week cycles with each group testing for one week. 
  • Faculty and staff will receive a notification email the week that they are scheduled for testing, and they will have seven days to participate in on-campus testing or to submit documentation of outside testing to be compliant. Nasal tests, saliva tests and antigen/rapid tests are all acceptable forms of testing. 
  • To be exempted from monthly testing due to prior infection, faculty and staff must provide results of a positive PCR or antigen COVID-10 test. This will exempt them during the 90-day period immediately following the date of the positive result. Off-campus positive results must be uploaded to the MyHealthSpace portal for review.

For more information about testing, please refer to the:


Vaccinations 

On November 29, 2021 we sent notification to impacted employees regarding federal Executive Order 14042, “Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.” The Executive Order requires federal contractors--including the University of South Carolina--to ensure that all employees who work on or in connection with a federal contract to be fully vaccinated against COVID-19 or receive approval for a medical or religious exemption.

On December 7, 2021, a federal court in Georgia issued a preliminary injunction preventing the federal government nationwide from enforcing the Executive Order’s vaccine mandate for federal contractors and employees. Therefore, the university is suspending the COVID-19 vaccine requirement for our employees who work on or in connection with a federal contract. Vaccinations are still recommended for those who are medically eligible. Visit our COVID-19 site for more information. The University of South Carolina is committed to complying with all federal requirements and we will provide additional updates as needed.


Face Coverings:

  • Face coverings are required in the following spaces:
    • Inside all campus buildings, unless you are in your own residence hall room or private office or you are eating inside campus dining facilities.
    • Medical facilities:  Required in the Center for Health and Well-Being, Thomson Health Center, COVID-19 testing facilities, and any other medical facility.
    • Public transportation: Required on shuttles, buses and other forms of university transportation.
  • The above face covering requirements will remain until conditions and public health recommendations dictate a policy modification. 
  • Medical-grade face coverings, such as N95, KN95 or surgical masks, are more effective than cloth coverings.  No matter the face covering you choose, make sure it fits tightly over your nose and mouth to prevent the spread of respiratory droplets.  
  • Employees who have health conditions that make wearing a face covering difficult are encouraged to talk with their supervisor about alternative options. Depending on the situation and the needs of the unit, these alternatives may include using a face shield rather than a face covering or modifications to a physical workspace such as a transparent physical barrier.
    Policy UNIV 3.04 Communicable Disease Outbreak Mitigation Measures [pdf] includes specific directives concerning the need for and use of face coverings on campus. 

For more information about face coverings, please refer to our frequently asked questions

 

Isolation (if you test positive for COVID-19):

  • Following the most updated guidelines from the CDC and SCDHEC, students, faculty and staff who test positive for COVID-19 will be expected to isolate off campus for five full days to prevent the spread of illness regardless of vaccination status. Following this isolation, if symptoms completely resolve, the individual may leave isolation but must wear a face covering at all times for an additional five days when around others.


Qurantine (if you are exposed to someone with COVID-19)

  • Fully vaccinated individuals who completed a two-dose Moderna vaccine series within the last 6 months, two-dose Pfizer-BioNTech vaccine series within the last 5 months or the one-dose Johnson & Johnson vaccine within the last 2 months and those who have received a booster are not required to quarantine following exposure to a positive COVID-19 infection if they are not showing any symptoms. However, they should wear a face covering around others for 10 days and receive a COVID test 5 days after exposure.
  • Individuals who have had a confirmed COVID-19 infection within the last 90 days (tested positive using a health care-conducted viral test) are not required to quarantine following exposure to a positive COVID-19 infection if they are not showing any symptoms. However, they should wear a face covering around others for 10 days and receive a COVID test 5 days after exposure. 
  • Unvaccinated individuals must quarantine off campus for 5 days, get a test on day 5, and wear a mask around others for 5 additional days following exposure to a positive COVID-19 infection.
  • Individuals who received a Moderna vaccine series more than 6 months ago, Pfizer-BioNTech vaccine series more than 5 months ago or the one-dose Johnson & Johnson more than 2 months ago and have not received a booster must quarantine off campus for 5 days, get a test on day 5, and wear a mask around others for 5 additional days following exposure to a positive COVID-19 infection.
  • All students living on campus are required to file a quarantine and isolation plan with Housing and Residence Life. Please update your plan for spring 2022; emergency arrangements will only be available under extreme circumstances.


Health Monitoring: 

Employees working on campus must complete the Health Attestation form and monitor their own health daily. For help accessing the form, please refer to the COVID-19 Attestation instructions [pdf].

Employees are expected to monitor their own health on a daily basis and take appropriate actions if they are not feeling well, including not coming to work if they are sick and following up with their health care provider or calling the  UofSC's Coronavirus Phone Bank (803-576-8511) if they are experiencing symptoms consistent with COVID-19.  

The Health Attestation from is automatically routed to the appropriate Human Resources representative and employees only need to submit this form one time.  

For technical issues with the eform, employees may contact the UofSC IT Service Desk at 803-777-1800 or place a ticket with the Help Desk.

Staff who cannot make this affirmation are instructed to contact their supervisor. Faculty who cannot make this affirmation and who will be working on campus are instructed to contact their department chair.

 

Remote Work Status Tracker:

As additional employees return to work on campus, be sure to keep your records current.

College and Division HR Contacts are responsible for updating their personnel rosters using the Employee Remote Status Checker [pdf]. This application allows College/Division HR contacts to identify faculty and staff who are working 100% remotely. The roster can be updated as frequently as necessary and allows colleges and divisions to track personnel accurately.


Resources:


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