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Division of Human Resources

Benefits Update - COVID-19 Related Changes

Changes have occurred to filling deadlines and benefits as a result of the COVID-19 pandemic.  Employees may also be eligible to make contribution adjustments to certain programs.

Employees can make changes to Flexible Spending Accounts wihout a qualifying change in status

Employees can now make prospective mid-year changes to Medical Spending Accounts (MSAs), Limited-use Medical Spending Accounts (LMSAs) and Dependent Care Spending Accounts (DCSAs) without a qualifying change in status.To make a change, complete an Active Notice of Election (NOE) form between June 1 and June 30, 2020 and indicate COVID-19 at the top of the form.

Filing deadline for 2019 Flexible Spending Account claims extended

Due to COVID-19, PEBA has extended the filing deadline for 2019 Dependent Care Spending Accounts (DCSAs) to December 31, 2020, and the deadline for 2019 Medical Spending Accounts (MSAs) to June 30, 2020.

Coverage change for over-the-counter (OTC) drugs

The Coronavirus Aid, Relief and Economic Security Act (CARES Act) permanently reinstated coverage of over-the-counter drugs (OTC drugs) without a prescription for Medical Spending Accounts (MSAs). This change is effective for expenses incurred on or after January 1, 2020.

 

FAQ

Employees can make prospective mid-year changes to Medical Spending Accounts (MSAs), Limited-use Medical Spending Accounts (LMSAs) and Dependent Care Spending Accounts (DCSAs) without a qualifying change in status. The following changes will be allowed:

  • Make a new election.
  • Increase an election.
  • Decrease or revoke an election.

The decrease cannot be greater than the amount that has already been reimbursed to the participant.

To make a change, employees should complete an Active Notice of Election (NOE) form between June 1 and June 30, 2020. Indicate “COVID” at the top of the NOE as the change reason. PEBA must receive completed forms by June 30, 2020. The change will be effective July 1, 2020.

Dependent Care Spending Accounts 

The claims period for 2019 DCSA claims is extended through December 31, 2020. This means DCSA participants can use their remaining 2019 funds for expenses they incur through December 31, 2020. It’s important to note that participants can claim an expense only once; they cannot claim the same expense for 2019 funds and 2020 funds.

Medical Spending Accounts 

The claims period for 2019 MSA claims is extended to June 30, 2020.

Submitting Claims 

There are several ways that participants can submit claims:

  • ASIFlex mobile app: Just snap a picture of their itemized statement of service(s) or insurance explanation of benefits (EOB) and submit a claim via the app.
  • ASIFlex Online: Sign into their online account to submit a claim.
  • Toll-free fax or mail: Download and complete a claim form. Then, submit it with their itemized statement of service(s) or EOB.

If approved, reimbursement will be made within three business days following receipt of a complete claim.

Yes. The Coronavirus Aid, Relief and Economic Security Act (CARES Act) permanently reinstated coverage of over-the-counter drugs (OTC drugs) without a prescription for Medical Spending Accounts (MSAs).

This change is effective for expenses incurred on or after January 1, 2020. Examples of OTC drugs include allergy medicines, antacids, cold, cough and flu medicine, and pain and fever relievers. MSA participants must still provide documentation for claims for OTC drugs just as they would for any other claim.

More information is available from ASIFlex.

MyBenefits is the fastest, most convenient way for employees covered by PEBA-administered insurance programs to manage their benefits. Employees can use My Benefits to:

  • Make changes to benefits due to birth, marriage, divorce or adoption.
  • Complete new hire enrollment elections after their employer initiates the process.
  • Upload any required documentation.
  • Update beneficiary information for Basic Life and Optional Life insurance.
  • Change their address and contact information.

Learn how to register for MyBenefits here.

Member Access is the online resource that allows employees to view and update the personal information on file for their SCRS account. Learn how to register for Member Access here.

Active employees can use Member Access to:

  • Update their beneficiary information.
  • Apply for service retirement
  • Apply for a refund.
  • Change their address and contact information.
  • Create benefit estimates.
  • Submit service purchase requests.

Learn more about what active members can do in Member Access on the Manage Your Retirement Account with Member Access flyer.


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