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Digital Accessibility


People with hearing disabilities rely on transcripts as a text alternative for audio. Transcripts often supplement video captioning as well.

What information should you include in your transcript?

Transcripts provide a text version of information in your audio or video content:

  • basic transcript should contain a text version of all the important audio information, including both speech and non-speech audio. You should write a basic transcript for audio-only media and videos with audio content.
  • A descriptive transcript should also contain a text version of all the important visual information in your multimedia. To meet the WCAG Level AA standard, a descriptive transcript is not a replacement for having audio descriptions in your video.

Any text included in your captions should be included in your transcript. Provide a copy of your transcript (either on the web page itself or as a linked document) in close proximity to your audio or video content.

Formatting your Basic Transcript

  • Create a Word document (.docx), plain text file (.txt), or provide your transcript directly in the HTML of your web page.
  • Identify speakers or a change of speaker.
    • Use their name if you know it or use an identifier like "Student 1".
    • Separate the speaker name from the text with a colon (:).
  • Indicate sounds using square brackets.
    • For example: [students laughing].
    • For music, provide the name of the song or the lyrics.

Sample Transcript Formatting

Instructor: Hi, class. Today we’ll be moving on to the next chapter. We've got a lot of ground to cover, so let's go ahead and turn to page—

[student coughs]

Student: Excuse me, can I ask about the homework first?

Instructor: Sure, what’s your question? 

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