2019 – 2020 Award Cycles
|Cycle||Application Period||Travel Dates|
|1||June 1-7, 2019||July 1 - Sept. 30, 2019|
|2||Sept. 1-7, 2019||Oct. 1 - Dec. 31, 2019|
|3||Dec. 1-7, 2019||Jan. 1 - March 31, 2020|
|4||March 1-7, 2020||April 1 - June 30, 2020|
About Award Cycles
Applications for travel grants are accepted in four cycles each year. The application portal remains open for one week each cycle and then grants are awarded on a rolling basis until funds for the cycle have been exhausted.
The Best Chance for Being Considered
Students who apply early in the award cycle will have a significant advantage.
Travel Grant Eligibility
- Be enrolled in a degree-seeking doctoral or MFA program when you apply and when you travel.
- Present a paper/poster/creative work at a conference or meeting of national or international standing.
- Be the first or sole author of the work.
- Provide a PDF copy of your invitation to present or your acceptance notification. (If the conference acceptance notification isn’t received before the application deadline, attach a note in that field indicating it will be sent to Robert Sutherland firstname.lastname@example.org when received.)
Applications accompanied by a departmental funding match are preferred.
How often can I receive a travel grant?
Students may receive no more than one travel grant in any fiscal year (July 1 - June 30) and no more than two while here at UofSC.
Travel Grants Cannot Be Used For:
- Field or Library Research
- Working Conferences
- Attendance at a Professional Meeting
- Travel Already Started or Completed
Domestic Travel: Up to $500
International Travel: Up to $800
You may apply for additional funding through:
You must complete your application prior to traveling.
Use the Graduate Management System (GMS) for students.
2. Your advisor reviews your request.
Your academic advisor will receive a copy of the request via email. They will need to provide confirmation of your standing and progress to degree. You are responsible for following up with your advisor about your travel grant request.
3. The graduate director reviews your request.
Once your advisor signs off on your materials, the graduate director will receive notification to approve your travel request. You are responsible for following up with the graduate director about your travel grant request.
4. The Graduate School makes a decision about your request.
Once the graduate director approves your materials, the Graduate School begins its review. Only complete applications can be reviewed. The Graduate School reserves the right to require additional documentation to complete the review.
5. If approved, complete the Travel Authorization form.
Once you receive your award notification letter from the Graduate School, complete the Travel Authorization (TA) form with the help of your department's program administrator or business manager.
Submitting the Travel Authorization Form
Your department should send your TA form to Robert Sutherland at the Graduate School for him to sign and forward to the Travel Office. The Graduate School will send a copy of the signed TA to your department.
Total TA Amount
Your form should include a separate line for the grant awarded by the Graduate School plus all support provided by the student's department.
Graduate School Account Information
Contact Robert Sutherland at email@example.com.
6. Submit a Travel Reimbursement Voucher (TRV)
With the help of your department's program administrator or business manager, submit a Travel Reimbursement Voucher to the USC Travel Office.
When to Submit
Within 30 days of completing your travel.
Students traveling out of the country are required to follow certain health and safety international travel guidelines.